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How Microsoft Excel Can Enhance Team Productivity

by William Gist

It seems that almost every few weeks there is a new piece of technology that companies can incorporate in their business with the goal of improving their productivity. However, there are some programs that have been around for decades and that are still a major tool every company uses. In the following text, we are going to focus on one of them and we are going to tell you how Microsoft Excel can increase your employees’ productivity.


Even though it has been around for a long time, this program is quite complex which means that it can get confusing for people who have never used it before. Due to this, many companies organize training courses for their workers. Not only does that staff get a chance to learn from professional and get familiar with all little tips and tricks, but also, almost immediately, they realize how much their job is going to get easier thus they instantly become more motivated.

If you want to help your employees, there are a large number of companies that offer onsite training, like Australia based Excel Dimensions. You just have to find the one that is near you, and of course, the one that has the glowing recommendations.


Now, let’s discuss how this training can improve your business. The very first advantage is that it can be viewed as data storage. All data you put in will be organized into columns and rows, and as you add them through time, you will create a workbook. It will consist of numerous spreadsheets (as many as you need). This means that you can organize all your data, regarding a certain project, into a single file. This way, your employees will have all the information they need in one place, instead of wasting valuable time looking for it in other folders or hard copies.

Furthermore, let Microsoft Excel do all the calculations for you. Besides using it as a storage space, you can benefit from this program by using its organizational and mathematical abilities. There are many functions which can perform necessary calculations, financial prognoses and deliver statistical analysis. This way, your employees will not spend time doing the entire math manually and therefore will have more time to dedicate themselves to other aspects of their job.


Another benefit is the visual presentation. Since a single spreadsheet can consist of hundreds of numbers (we are not even going to mention the entire file i.e. workbook) it is important for people managing them to be able to organize them as they want to. Microsoft Excel allows you to create pie charts and bar graph which is very important if you are preparing an important presentation. Also, you can color-code rows and columns, and organize text as you like it.

Moreover, many companies think of this program as another employee. Why? Well because it can arrange profit and all expenses, which means it can easily determine workers’ bonuses or commissions. In addition, there is a feature that allows you to program it to take into consideration data for a specific period of time, which means that you can get monthly, quarterly or annual reports.


Lastly, Microsoft Excel is available on multiple devices such as laptops, tablets, and smartphones. This means that your employees can access the data they require at any time and make changes that will be visible to the other members of the team almost immediately.

All in all, these are only some benefits of using this program. If you want to learn more about its other features, then we believe it is time for a training course.